Right click on “Search Folders” in the Folder Pane-> New Search Folder… If you do not have this folder, you can create it via You can find these large chunks by using a Search Folder called “Large mail”. In most cases you’ll find that 20% of your mailbox items account for 80% of the size. Now that the trash cans are empty, we’ll continue the cleanup process with first finding the largest chunks in the mailbox. In most cases, you can even tackle them all at the same time and don’t have to deal with all your folders individually either. These folders can all be tackled in pretty much the same way so we won’t discuss them individually. Outlook has a “Delete All” command for any folder.
![how to delete duplicate contacts in outlook 2016 how to delete duplicate contacts in outlook 2016](https://www.nucleustechnologies.com/blog/wp-content/uploads/2018/10/Outlook-Duplicate-Contacts-05.png)
If you are using a third party Junk E-mail filter which places the Junk Email messages into a folder of their own, you’ll probably won’t have the “Empty Folder” right click option but need to use “Delete All” instead. Once you’re done, you can easily empty the folder by right clicking on the folder and choose “Empty Folder”. If so, you can move these to the appropriate folder.
![how to delete duplicate contacts in outlook 2016 how to delete duplicate contacts in outlook 2016](https://www.freeviewer.org/blog/wp-content/uploads/2019/10/Combine-and-Delete-Duplicate-Entries-in-Outlook-Contacts-1280x720.png)
Scroll through this folder one last time to make sure that there aren’t any still needed e-mails in it. Cleaning this folder is nearly as quickly as emptying the Deleted Items folder. Unfortunately, nowadays everybody needs a Junk Email folder. Instead of pressing DELETE use SHIFT+DELETE to delete the message permanently. This one is easy you wanted to get rid of it? Well, do get rid of it! Right click the Deleted Items folder and choose “Empty Folder”.ĭo you sometimes want to skip the Deleted Items folder and get rid of the mail straight away?
![how to delete duplicate contacts in outlook 2016 how to delete duplicate contacts in outlook 2016](https://www.easytweaks.com/wp-content/uploads/2016/01/2016-01-13-21_23_50-Duplicate-Contact-Detected-362-contacts-more-to-add.png)
![how to delete duplicate contacts in outlook 2016 how to delete duplicate contacts in outlook 2016](https://www.softakensoftware.com/images/screenshots/remove-msg-duplicates/select-remove-type.jpg)
General tips to keep your mailbox small.In addition to having that “cleaned up” feeling, there are also technical benefits to having a tidy mailbox such as faster loading of Outlook, less clutter in your Search results and quicker backup ups since the mailbox to backup is now smaller. While there is no single “holy grail” method in storing your emails, the strategy used for cleaning up your mailbox effectively are much more generic and can be used for pretty any storage method you use. Are you reaching the limit of your mailbox storage quota or simply want to get rid of some clutter in your mailbox but don’t know where to start? This is the guide for you!